How-To Guide

 

How to Prepare a Statement of Conveyance (Form B)

The basic procedures for preparing a Statement of Conveyance (Form B) Microsoft Excel Format (XLS)  Adobe Acrobat Portable Document Format (PDF) are set forth below. 

For more information, please refer to the comprehensive requirements. 

Should you have any questions, please contact Michael Romig at (225) 342-8863 or Michael.Romig@la.gov.  

 

Basic Procedures

  1. EFFECTIVE DATE OF TRANSFER - The date entered here should be the Date of the Lease Sale on which the transfer will be approved.

  2. STATE LEASE - The State Lease Number should be entered here. Note: In the case of conveyance of interest in one lease by one person or firm to more than one transferee, only one Form B should be filed.

  3. CONVEYOR’S NAME & ADDRESS - The name and address of the person or firm making the transfer should be entered here.

  4. OWNER’S INTEREST BEFORE CONVEYANCE - This is the conveyor’s gross working interest prior to the conveyance. This interest should be shown as a 7 place decimal.

  5. OWNER’S INTEREST AFTER CONVEYANCE - This is the conveyor’s gross working interest after conveyance. This interest should be shown as a 7 place decimal.

  6. INTEREST CONVEYED BY OWNER - This is the total amount of gross working interest being transferred by the conveyor. This amount should be shown as a 7 place decimal.

  7. NAME & ADDRESS OF TRANSFEREE(S) - The name and address of the person or firm to which the interest is being conveyed should be entered here.

  8. GROSS WORKING INTEREST - The amount of gross working interest being conveyed to the transferee should be entered in this column. This interest should be shown as a 7 place decimal.

  9. TOTAL - This total should match the Interest Conveyed by Owner amount.

  10. PORTION DESCRIPTION - If a conveyance is restricted to a portion of the lease, the Form B should describe the portion of the lease in which the conveyance is effective and decimals used should be based on such portion. For example, in a case where the Assignment pertains to the south half of a State Lease, the decimals used should be restricted to the south half of the lease. Thus, the south half of the lease should be treated as a separate property and the ownership interests in the property and on which the conveyance is based, should add up to the decimal one. Similarly, a conveyance of deep rights should be treated as a separate property.

  11. DESIGNATED COMPANY OF THE JOINT ACCOUNT - In accordance with the Louisiana State Mineral Board Resolution dated September 10, 1975, policy states that if at any time a State lease or any portion thereof becomes owned by two or more lessees by assignment, sublease or otherwise, such lessees shall designate in writing to the Board the lessee representing the joint account of the lessees and responsible for discharge of indivisible obligations of all lessees under the lease, and that at the Board's election failure of such lessees to comply with said policy can result in withholding of approval or recognition by the Board of any pending or future assignment or transfer of an interest in the lease.